Holiday Timekeeping 2024
Posted in: Uncategorized
The following detailed information is regarding the Thanksgiving and Winter Closings, as well as the required timekeeping steps to take for these days.
The University will be open:
- Columbus Day, Monday, October 14
- Election Day, Tuesday, November 5
- Veterans Day, Monday, November 11
The University will be closed:
- The day after Thanksgiving, Friday, November 29
- During the four non-holiday workdays between Christmas and New Year’s: December 26, 27, 30 and 31 – referred to as the “Thanksgiving and Winter Closings”
CWA
CWA Earning Compensatory Time: CWA members may earn compensatory time to cover the Thanksgiving and Winter Closings. CWA employees assigned a 35-hour workweek may work a modified schedule on any and all of the following three holidays at the rate of time and one-half:
- Columbus Day: Monday, October 14
- Election Day: Tuesday, November 5
- Veterans Day: Monday, November 11
CWA employees may apply compensatory and/or earned leave time, except sick leave, to cover the remaining hours during the Thanksgiving and Winter Closings. If employees do not have sufficient compensatory or leave time, and the employee’s unit has work that can be performed on the days that the University is closed, the employee may work on these days with supervisory authorization. If an employee’s unit does not have work that can be performed, they may elect not to be compensated for the days on which the University will be closed.
Hours worked on the aforementioned holidays by CWA permanent part-time employees with at least a 50% time schedule will be entered in Workday as “Comp Time Accrued @ 1.5.”
CWA Workday Timekeeping
- Taking the day off on Columbus Day, Election Day and Veterans Day: If you take the holiday off, you do not have to take any action in Workday.
- Working on Columbus Day, Election Day, and Veterans Day: If you work the holiday, enter your scheduled hours (7.78 hours for a 35-hour week and 8.89 hours for a 40-hour week) for the day under “Comp Time Accrued @ 1.5.”
- Taking the day off after Thanksgiving Day and the Winter Closings: Enter your scheduled hours for each day as Vacation, Comp Time Taken or Absent Without Pay.
AFT
AFT Earning Holiday Time: AFT Professional Staff employees and Librarians may earn AFT Holiday Time to cover Thanksgiving and Winter Closings by working on any or on all of the following holidays, within the same calendar year to accrue compensatory time at the rate of 1.25 days earned for each holiday worked:
- Presidents Day, Monday, February 19 (Beginning in calendar year 2022, compensatory time earned on President’s Day, of any given year, must be applied in the same calendar year that it is earned for the Thanksgiving and Winter Closings)
- Columbus Day, Monday, October 14
- Election Day Tuesday, November 5
- Veterans Day, Monday, November 11
- Martin Luther King Day is no longer eligible for AFT Library personnel to accrue compensatory time since Sprague Library is closed that day.
Additional days of the Thanksgiving and Winter Closings may be covered by exercising provisions of the Statewide Agreement, including work on additional holidays or by applying other appropriate earned leave balances, exclusive of sick leave.
AFT Workday Timekeeping
- Taking the Day Off on Columbus Day, Election Day and Veterans Day: If you take the holiday off and choose to use Vacation during the 2024 Thanksgiving and Winter Closings, do not take any action in Workday (as you will not earn “AFT Holiday Worked” time for the holiday closures).
- Working on Columbus Day, Election Day and Veterans Day: Enter 8.75 hours under “AFT Holiday Accrued.”
- Taking the Day Off After Thanksgiving Day and the Winter Closings: Please enter your scheduled hours for the day as “AFT Holiday Taken,” “Vacation,” or “Absent Without Pay.”
IFPTE: Non-Facilities, Police, Managers, Temporary & Student Workers Workday Timekeeping
Taking the Day Off on Columbus Day, Election Day and Veterans Day
- IFPTE: Non-Facilities: If you take the holiday off, you do not have to take any action in Workday.
- Managers: If you are absent, you must use sick or vacation time balances to account for your day.
- Police: Enter time off as usual.
- Temporary and Student Workers: Do not enter anything in Workday for these days.
Working on Columbus Day, Election Day and Veterans Day
- IFPTE: Non-Facilities: Enter your scheduled hours (7.78 hours for a 35-hour week & 8.89 hours for a 40-hour week) for that day under “Comp Time Accrued @ 1.5.”
- Managers: Do not enter anything in Workday for these days.
- Police: Enter time as usual.
- Temporary and Student Workers: Enter time as usual.
Taking the Day Off After Thanksgiving Day and the Winter Closings
IFPTE: Non-Facilities: For the day after Thanksgiving and Winter Closings, enter your scheduled hours for each day as Vacation, Comp Time Taken or Absent Without Pay.
Managers: Do not enter anything in Workday.
Police: Enter time off as usual.
Temporary and Student Workers: Do not enter anything in Workday for the day after Thanksgiving or the Winter Closings. If you have prior arrangements with your Manager to come in on these days, please enter time as usual.
Questions?
Need help with the above? Please refer to our Workday Learning and Resources Guide: How to Enter Time on Holidays the University Is Open. For further assistance, please contact Workday Support at 973-655-5000 or by email at wccsupport@601951.com.